Ukraine’s defense ministry rolls out electronic signature to handle supply orders

In a move to cut down paperwork for the military, Ukraine’s Ministry said on Tuesday it is ‘digitalizing’ the way Ukrainian Armed Forces handle their supply orders.  The military will use Qualified Electronic Signature (QES) system allowing troops to sign off on primary documents electronically.

Signed by the Minister of Defense, the policy marks another milestone in the Ministry’s ongoing efforts to “modernize its operations through innovative technology”.

The electronic signature system  is a key step towards the implementation of DOT-Chain, a cutting-edge IT system developed by the “State Logistics Operator.” This system is specifically designed to manage the logistical needs of the Ukrainian Armed Forces.

Thanks to this new digital tool, military personnel can now electronically sign off on expense reports, acts, and complaints without the need for any paper duplicates.

The new system also minimizes the risk of errors due to human factors and enables faster responses to the needs of soldiers. “This is another step toward creating a modern and efficient logistics system that meets today’s challenges,” said deputy defense minister Dmytro Klimenkov.

Earlier this year, the Ukrainian army updated the rules for submitting and reviewing military reports to “protect the rights of service members, establish clear timelines for processing requests, and increase the accountability of commanding officers”.